Compliance with obligations in a fast-paced industry is challenging. Frequently, companies managing multiple land assets, Properties, and partnerships in one or several jurisdictions use a combination of paper, Excel, GIS, and e-mail managed data towards meeting obligations and completing Property abstracts.

The tenure lifecycle involves recurrent critical business events and dates to keep each Right in good standing. Without technology and adequate tools, the monitoring of obligations where complex data is concerned requires careful planning, time, and resources, especially if land management is based entirely on manual processes.

The risks of losing a critical Right at an inappropriate time cannot be understated; with its technology-based approach, trueMINER (tM) reduces the risks associated with important decisions that are based on decentralized documentation or data (i.e., regarding work reporting, permits, option agreements, and Royalties).

To solve this common industry challenge and address specific client concerns, tM has launched the Calendar and Notification module that automates and streamlines the monitoring of obligations for start-ups and senior companies within the resource-based sector.

What’s New?

The Calendar widgets are a unique trueMINER feature designed to improve land management and help users stay on top of their obligations by automating their calendar event display and the scheduling of event reminders around their business objects (e.g, Rights, Properties, Agreements, Exploration and Work Reports).

The widgets not only provide a traditional static event calendar with entries created by the user or the system around fixed events but also a dynamic calendar, where an event is created and updated automatically in real-time. The dynamic calendar monitors and retrieves the existing system data according to the information or search criteria entered by users in the event template and its filter to set the conditions for the event occurrence.

This feature supplies critical focused information for monitoring and reporting on the data, facilitating an informed and quick decision-making process and removing excessive reliance on manual input.

How It Works

Static vs Dynamic Events

If you wish to use your tM calendar for multiple purposes, such as managing your Rights obligations, Work Programs, business meetings, or personal commitments, you can now do it all in one place, but through different features. When you are only working with the traditional event calendar, every event (color-coded) is static and based on a fixed event date, which can be scheduled by users to repeat itself weekly, monthly, or yearly. Here, the object of the event and its date may or may not be related to system objects (e.g., Rights). The object of this type of event can be anything from a First Nations consultation to personal commitments, etc.

Unlike recurrent or one-time static events, a dynamic event is based on a filter with user input criteria, which calculates the event date in reference to a system object’s date field with an optional time gap. For example, if users need to view the Anniversary Date for all Rights within a Property or Jurisdiction for the current year as a calendar event, they will not use the static event calendar; instead, they will build a template through the dynamic calendar to monitor the data in real-time and display the event in the calendar anytime the filter criteria are met, namely when the Right within the chosen Jurisdiction or Property has reached, passed or is close to its Anniversary Date.

Both calendars feature reminders that can be configured optionally with a time gap before or after the actual event (e.g., First National consultations, the Anniversary Date of specific Rights, etc.), depending on the user’s requirements for that specific event to allow sufficient time for completing event-related actions, where applicable, such as the preparation of critical reports, submissions of work assessment, or the management of regulatory extensions of time and exclusions.

Essentially, where complex dynamic events are concerned, the conditions for the event display are set by the user applying the required system objects and their fields through an advanced filter, and the event is subsequently shown in the calendar when the business conditions are met. Both event types are accompanied by optional reminders in the form of personalized bulletin board or e-mail notifications.

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